Air Force Privacy

 

How to Make a Privacy Act Request

A Privacy Act (PA) Request is one in which a United States citizen or Legal Permanent Resident seeks records on herself/himself that are contained in a file retrievable by the individual's name or personal identifier. A PA request must be submitted in writing via postal mail or fax.

STEP 1: PREPARING YOUR REQUEST.

  • The request must include valid form of identification such as a copy of a photo ID or driver's license.
  • Include your full name and current address so we may mail your response.
  • Describe the record you are seeking in detail. Details may include information about the document; the specific System of Records Notice (SORN), including the System ID and System Name, where the records can be found; and the time frame to be searched.
  • As a resource, utilize the DPCLTD SORN page. Each SORN has a specific Record Access Procedure category; please include the detailed information from that section in your request.
  • Only the individual to whom the record pertains can request the records.
  • Sign your request. Your signature must be notarized or submitted via an unsworn declaration in accordance with 28 U.S.C. 1746, a law that permits statements to be made under penalty of perjury as a substitute for notarization.
    • If you are executing the unsworn declaration within the United States, its territories, possessions, or commonwealths, it must read as follows: "I declare (or certify, verify, or state) under penalty of perjury that the foregoing is true and correct. Executed on (date). (Signature)."
    • If you are executing the unsworn declaration outside the United States, it must read as follows: "I declare (or certify, verify, or state) under penalty of perjury under the laws of the United States of America that the foregoing is true and correct. Executed on (date). (Signature)."

STEP 2: WHERE TO SEND A PA REQUEST.

You can send a Privacy Act request to:

Department of the Air Force
Freedom of Information and Privacy Act Office
1000 Air Force Pentagon
Washington, DC 20330-1000

Since Privacy Act requests must be signed, we cannot accept e-mail requests.

 
 
 

Privacy Act Introduction

The Privacy Act of 1974, as amended at 5 U.S.C. 552a, protects records that are retrieved by personal identifiers such as a name, social security number or other identifying number or symbol. An individual is entitled to access to his or her records and to request correction of these records if applicable.

The Privacy Act prohibits disclosure of these records without written individual consent unless one of the twelve disclosure exceptions enumerated in the Act applies. These records are held in Privacy Act systems of records. A notice of any such system is published on this Privacy System Notices page.

As with the Freedom of Information Act (FOIA), the Privacy Act binds only Federal agencies, and covers only records in the possession and control of Federal agencies.

Who Can Submit

You must be a United States citizen or an alien lawfully admitted for permanent residence to the U.S. to make a request for Privacy Act records.

Air Force Records

The Air Force maintains Privacy Act systems of records on individuals who are or have been affiliated with the Air Force (i.e. military members, civilian and contractor employees, and dependents).

A system of records is any group of records from which we retrieve information by a person's name or another personal identifier, such as a social security number.

Therefore, if you have had no affiliation with the Air Force, we would not be maintaining any records on you.